| Website Development and Maintenance | Input | Calculation |
| How much did your organization spend on outsourced web content updating last year (eg: paying a design or consulting firm to update content)? | $10,000 | $10,000 |
| How many hours per month does your organization spend coding HTML or using tools like Dreamweaver or Front Page? | 100 | |
| How much time does your organization spend per month re-creating content in multiple forms. For example, email version, .pdf version, Word, HTML etc. | 40 | |
| How much does your organization pay the average employee who performs those tasks - HTML, content re-coding (annual salary)? | $40,000 | $35,000 |
| How much will your organization spend in web site design efforts over a year? | $50,000 | |
| What percent of the time spent on redesigns could be saved if you only had to modify design templates via a template management interface, and click publish? | 65% | $32,500 |
| If your organization is planning to expand to multi-lingual content in the coming year, how much would you estimate it will cost to make that conversion? | $20,000 | |
| What percent of the time spent on rolling-out additional languages could be saved if you had a CMS that could expand your site to multilingual via a CMS? | 50% | $10,000 |
| Does somebody in your organization spend time asking for content approvals? How many hours per month? | 15 | $3,750 |
| How much did your organization spend on technical training for web tools last year? | $5,000 | $5,000 |
| Workflow Efficiency | | |
| How many hours per month does your organization spend approving content for web or email publishing? | 40 | |
| What percent of the time spent on approvals could be saved if you had a collaborative online system with integrated preview and approval? | 50% | |
| How much does your organization pay the average employee who performs those tasks - content editing and approval (annual salary)? | $80,000 | $10,000 |
| Servers and Hosting | | |
| How many hours per month does your organization spend managing or updating a custom database or other publishing application? | 10 | |
| How much does your organization pay the average employee who performs those tasks (annual salary)? | $80,000 | $5,000 |
| How many hours per month does your organization's IT group spend supporting your web efforts? | 15 | |
| How much does your organization pay the average employee who performs those tasks (annual salary)? | $75,000 | $7,031 |
| Lost Opportunities | | |
| Is any your of web content time-sensitive? If so, estimate the total organizational cost/day of having that information inaccessible. | $0 | $0 |
| If you have lost web data, can you put a dollar figure on how much it cost your organization to replace it, or how much the organization lost because it was no longer available? | $2,000 | $2,000 |
| How long would it take to fully restore your web properties if your organizations web server were destroyed in a disaster? (in hours worked) | 200 | |
| How likely (in percent) is that your organization will need to restore it's web site due to a disaster or catastrophic system failure in the next three years? | 10% | $833 |
| Customer Service | | |
| How many customer service calls per month could be eliminated if your FAQ and other Web data were updatable in minutes with a web publishing system? | 5 | |
| How much does each of those calls cost your organization (in a recent CIO magazine survey, an average organization was spending $33/call & $9/email). | $33 | $1,980 |
| Total estimated annual savings from using CollabWeb Content Management and Publishing System | | $123,095 |
| | |
| Total Annual Savings | | $123,095 |
| Initial Cost for CollabWeb | | $229 |
| Average Annual Cost for CollabWeb | | $59 |
| Estimated Year One Return | | $123,036 |
| Return on Investment (in months) | | 0.02 |
